Giles Mobile Notary Privacy Policy

Effective date: October 13, 2026
Cell: 865.282.9876
Contact: [email protected]

Quick links: Information collected · Identification copies · Retention · Privacy requests

1. My commitment to your privacy

I operate Giles Mobile Notary and provide in-person mobile notary services in Tennessee. This policy explains how I handle information received through my website, communications, appointments, and services.

I collect information for scheduling, identity verification, completion of services, payment, and recordkeeping. Temporary identification working copies are deleted promptly after their authorized purpose has been fulfilled, subject to applicable legal or contractual retention requirements. Official notarial records and business records are handled separately.

2. Information I collect

Depending on the service requested, I collect or receive:

• Contact information: Your name, email address, telephone number, and general inquiry details. Business inquiries may also include organization, referring contact, appointment frequency, and expected payment responsibility.
• Appointment information: Preferred and alternative dates, requested time windows, city or ZIP code, service, signers, witness needs, and non-sensitive scheduling or accessibility details.
• Identification information: Information presented to verify your identity, including your name, current address, and driver’s license identification number.
• Notarial records: Information recorded in my notary record book concerning the notarization.
• Temporary identification photographs: When needed for verification by the lender or company responsible for your transaction.
• Payment information: Payment amount, date, method, and relevant receipt or transaction details.
• Technical information: Information processed by website service providers, as described below.

I receive information directly from you or from a person or company authorized to arrange services for you.

3. My notary record book

I record your name, current address, and driver’s license identification number in my notary record book, along with information concerning the notarial transaction.

The record book is separate from temporary identification photographs. Deleting an identification photograph does not remove information recorded in the book.

Notarial records are retained as official records and are not included in routine deletion of temporary materials. Applicable law may require their preservation or disclosure. Requests for access are handled subject to applicable legal requirements, including any required protection or redaction of confidential information.

4. Identification, ID Photographs, and Sensitive Documents

Certain notarial and professional signing appointments require the examination of acceptable identification and verification of information necessary to complete the requested service.

During an appointment, Giles Mobile Notary may temporarily photograph or copy identification when specifically required for an authorized transaction or by the referring title company, lender, signing service, or other authorized professional organization.

When an identification copy is required, it may be forwarded to the appropriate authorized recipient as part of the document package or assignment requirements.

Giles Mobile Notary does not routinely retain identification photographs as part of its general business records. Temporary identification copies are deleted promptly after their authorized purpose has been fulfilled, subject to any applicable legal or contractual retention requirements.

Reasonable care is taken to limit unnecessary access, duplication, and disclosure of identification information.

Clients are not asked to upload identification photographs, Social Security numbers, financial account information, or other sensitive documents through the general website contact or appointment-request forms. When additional sensitive documentation is required, appropriate submission instructions will be provided separately.

Documents received for professional assignments are handled according to the applicable service requirements, authorized instructions, and relevant legal or contractual obligations.

Authorized recipients retain their own copies under their policies. Deletion of my working copy does not delete the recipient’s copy. Device backups, recovery folders, sent attachments, and temporary storage must also be considered; independently retained provider copies may follow separate retention processes.

5. Website inquiries and appointment requests

The Contact page provides phone, text, and email links. Appointment requests use the dedicated request page. Please share only the general details needed to coordinate your visit.

The appointment-request form uses a Cloudflare-hosted server-side handler when enabled. The handler validates the request and verifies Cloudflare Turnstile spam-protection tokens before forwarding approved form fields to my Formspree notification workflow. Cloudflare and Formspree may process technical information, such as IP addresses, browser information, and submission metadata, to operate and protect their services.

Selecting a date does not reserve a time or confirm an appointment. Requests are reviewed privately. The website does not display my personal calendar or other clients’ appointments, and it does not connect the public request calendar to Google Calendar.

Do not submit ID photographs or numbers, Social Security numbers, bank account information, medical records, or complete legal or loan documents through the general forms. No file-upload field is provided. Separate instructions are provided when an authorized assignment requires sensitive documentation.

See Formspree’s Privacy Policy and Cloudflare’s Privacy Policy.

6. Scheduling through Google Calendar

I use Google Calendar privately to manage appointments; the public request calendar is not integrated with it. Calendar entries may include your name, contact information, appointment time, location, and scheduling notes.

If I send a calendar invitation, the appointment information included in that invitation is shared with its recipients. Please consider the information included before forwarding an invitation to someone else.

See Google’s Privacy Policy.

7. Payments

I accept Venmo, checks, and PayPal.

Venmo (@Paige_Giles): I receive the transaction information available to the payment recipient, such as your profile name, payment amount, date, and payment note. Avoid including sensitive document details in payment notes and review your Venmo privacy settings. Venmo maintains its own transaction records under Venmo’s Privacy Statement.

Checks: A check contains information such as your name, account and routing numbers, and signature. This information is used to receive and verify payment. Financial institutions may retain check images and transaction records.

8. How I use and disclose information

I use information to respond to inquiries, coordinate travel and appointments, verify identity, perform services, maintain records, receive payment, and address questions or disputes.

I do not sell or rent client personal information or provide it to third parties for their independent marketing.

I disclose information as appropriate:

• To the lender or company handling your transaction when needed for the engagement.
• To providers supporting communications, scheduling, payments, website operation, and storage.
• To people you authorize to receive information.
• To comply with applicable law, lawful records requests, subpoenas, or court orders.
• As lawfully necessary to investigate fraud, resolve disputes, or establish or defend legal rights.

I limit disclosures to information relevant to their purpose.

9. Retention and disposal

Temporary copies of identification obtained for authorized professional assignments are not maintained as permanent general business records. Following completion of the required transmission or other authorized purpose, working copies are promptly deleted unless continued retention is legally or contractually required. Business records, invoices, communications, and required notarial records are subject to their applicable retention requirements.

Information may remain in the systems used for communications, scheduling, and service delivery while needed for the relevant purpose or an applicable obligation. Official notarial records are separate from temporary assignment materials. I do not use the appointment-request system as a permanent public record or display submitted requests publicly.

You may request deletion of information not needed for an ongoing service, recordkeeping obligation, dispute, or other lawful purpose. Deletion from my records does not remove copies independently held by lenders, payment providers, authorized organizations, or other recipients.

10. Mobile appointments and information security

I handle information with care during travel and appointments and use reasonable precautions to limit unauthorized access to documents, identification photographs, and records.

Appointment addresses and access instructions are used to coordinate and complete the visit. If an appointment takes place in a shared or public setting, you may request a more private area before presenting sensitive information.

No method of communication or storage is completely secure. If a security incident requires notification under applicable law, I will provide the required notices.

11. Outside services and links

This website is hosted through Cloudflare and loads a Cloudflare Web Analytics performance beacon to collect website usage and performance information. Cloudflare states that its Web Analytics does not use cookies or local storage to collect usage metrics or track individuals across websites. Hosting and security services may separately process technical information, including IP addresses and request information, under their own policies. The site does not embed maps, videos, or social-media widgets or add advertising trackers. The appointment-request page, when enabled, loads Cloudflare Turnstile for spam protection and submits to a Cloudflare server-side handler before forwarding inquiry details to Formspree. These statements describe the current setup and may change if website services are added or reconfigured.

My website uses Formspree for appointment-request notifications. Third-party services may process technical information when you interact with them.

Outside services operate under their own privacy policies. This policy describes my practices as the operator of Giles Mobile Notary and does not replace the policies of Google, Formspree, Venmo, your lender, or other companies involved in your transaction.

See Cloudflare Web Analytics and Cloudflare’s Privacy Policy.

12. Privacy requests

Contact [email protected] to ask about my information practices or request access, correction, or deletion of your information.

I may request limited information to verify your identity. Please do not send an identification photograph or other sensitive information with your initial request.

I will respond as required by applicable law. Some requests may be limited by official recordkeeping duties, legal preservation obligations, ongoing transactions, or the rights of others. Official notarial entries cannot be removed or changed contrary to applicable law.

13. Policy updates

I may update this policy when my services, practices, or legal obligations change. The revised policy will appear on my website with an updated effective date. Additional notice will be provided when required by law.

For questions, contact:

Giles Mobile Notary
Email: [email protected]
Cell: 865.282.9876